Keeping a good productive flow in your company is key to efficient communication line between the different departments, partners and your business. Therefore, you need to conduct an analysis that will allow you to understand the processes that do not add value to your business and that instead undermine your flow and hinder the productive process.
Basic tools
You can use different tools that will significantly help you keep some factors in mind that are not usually very clear, and that require going more into detail.
The flow charts, matrixes, manual process planning and brainstorms are basic tools that any company, whether small medium or large, must possess in order to solve problems and especially in order to control pivotal points of the organization.
More complex tools
Tools more sophisticated also exist, that help us in a more specific way to solve more occasional issues and altogether help keeping all the productive processes on point.
Histograms allow us to show and compare results from a change in the system, identify abnormalities and measure the performance of a system.
Control charts also exist that allow us to evaluate the stability of a process and detect the random or specific causes of variation.
Finally, the cause-effect diagrams also exist where we can rapidly and clearly see what are the causes, problems or thorns that we need to analyze and how they are related to the problem.
How do I get started ?
First of all, using the basic tools, you need to brainstorm the process to analyze, then do a flow diagram and finally a manual process planning where you define the system’s roles and interactions with your partners.
You are now ready for the more sophisticated tools. The following links shows you 7 tools to maintain quality in the processes with a graphic representation of each. http://www.ceolevel.com/las-7-herramientas-basicas-de-la-calidad
Summary
Analyzing the process of your company is not an easy task, it requires efforts and time but you need to consider it as an investment and not as a waste of time.
The results can be great and if you use the tools correctly, you will end up saving a lot of time, money and you can forget about all these tasks, processes or systems that do not add value to your business.
Lastly, it also helps with decision making, when it comes to investment in automation, partners and systems.
